Advertising Terms and Conditions

General Terms

All advertising is subject to review and approval by the American Academy of Otolaryngology−Head and Neck Surgery (AAO-HNS) and must comply with the current Media Kit specifications and advertising policies.

AAO-HNS reserves the right to reject, remove, or discontinue any advertisement that it determines, in its sole discretion, does not align with the mission, standards, or policies of the Academy.

Advertisers are responsible for ensuring that all advertising content, including claims, trademarks, copyrights, logos, images, and links, is accurate, properly licensed, and complies with all applicable laws and regulations. Use of any AAO-HNS or AAO-HNSF logos is prohibited unless previous permissions are granted.

Advertising materials must be submitted in the required format by the published material deadline. Materials received after the deadline may be subject to a $500 late fee and AAO-HNS cannot guarantee placement or publication.

Requested advertising positions are not guaranteed unless a premium placement or special position has been purchased.

Once advertising materials have been submitted and approved by the Academy, revisions after the published materials deadline cannot be guaranteed.

AAO-HNS reserves the right to delay, suspend, or cancel advertising placements if payment has not been received in full or if advertising materials are not submitted by the required deadline.

AAO-HNS shall not be liable for delays, interruptions, or failure to publish advertising resulting from circumstances beyond its reasonable control, including but not limited to technical failures, acts of God, labor disputes, governmental actions, or other force majeure events.

AAO-HNS’s total liability for any claim arising from an advertisement shall not exceed the amount paid for the specific advertising product giving rise to the claim. Under no circumstances shall AAO-HNS be liable for indirect, incidental, consequential, or special damages.

AAO-HNS is not responsible for errors in an advertisement that are attributable to artwork, copy, or specifications submitted by the advertiser or its agency. Any credit issued for an error caused by AAO-HNS in the production or placement of an advertisement shall not exceed the cost of the advertising space affected by the error, and no credit will be given after the advertisement has run once as submitted.

Content Standards and Prohibited Advertising

Advertising must be appropriate for a professional medical audience and relevant to the practice of otolaryngology-head and neck surgery or the healthcare industry generally. AAO-HNS may decline to accept advertising that is illegal, false or misleading, unrelated to medicine or healthcare, or that disparages or draws unauthorized comparisons to AAO-HNS, its affiliated organizations, programs, or publications.

Advertisements for pharmaceutical products, medical devices, or other products subject to U.S. Food and Drug Administration (FDA) regulation must comply with all applicable FDA requirements, including any required prescribing information, risk and safety disclosures, and inclusion of the established (generic) name in association with any proprietary (brand) name.

All native advertising, sponsored content, and advertorials must be clearly and conspicuously labeled as advertising (e.g., "Advertisement" or "Sponsored Content") and must be visually distinguishable from AAO-HNS editorial content. Advertisers and their agencies shall have no advance knowledge of, or influence over, AAO-HNS editorial content, and AAO-HNS editorial staff shall have no role in shaping editorial content to accommodate advertisers.

Payment Policy

Payment in full is due at the time of purchase. Cancellations are non-refundable.

Cancellation requests must be submitted in writing and received by AAO-HNS prior to the published materials deadline for the month in which the advertisement is scheduled to appear. Cancellation requests received after this deadline will not be accepted, and the advertiser remains responsible for full payment.

Advertising benefits and placements will not begin until full payment has been received. AAO-HNS reserves the right to release, delay, or cancel any reserved advertising opportunity if payment is not received.

Orders for advertisers with outstanding balances may be refused until all past-due invoices have been paid.

Outstanding balances more than 30 days past due may be assessed interest at the rate of 1.5% per month (18% annually), or the maximum rate permitted by applicable law.

If collection efforts become necessary, the advertiser agrees to pay all reasonable collection costs, including attorney’s fees and court costs, where permitted by law.

If an advertising agency places an order on behalf of an advertiser, both the advertiser and agency shall be jointly and severally responsible for all amounts due.

Content Approval and Acceptance

All advertising content is subject to final approval by AAO-HNS.

Native advertising and sponsored content must be educational, professionally appropriate, and provide value to AAO-HNS members.

Acceptance of advertising does not constitute endorsement by AAO-HNS of any product, service, organization, or claim made by the advertiser.

Electronic signatures and electronic acceptance of advertising agreements are legally binding and carry the same force and effect as handwritten signatures.

Indemnification

Advertiser and, if applicable, its agency represent and warrant that each is authorized to publish the advertisement in its entirety, and that the advertisement does not and will not infringe any copyright, trademark, or other proprietary or personal right of any third party, and does not contain any content that is defamatory, obscene, or otherwise unlawful.

To the extent permitted by law, the advertiser agrees to defend, indemnify, and hold harmless the AAO-HNS, its officers, directors, agents, and employees from and against any and all claims, suits, liens, judgments, damages, losses and expenses, including reasonable legal fees and costs arising in whole or in part and in any manner from acts, omissions, breach, or default of the advertiser in connection with the performance of any work by the advertiser, its officers, directors, agents, employees, and subcontractors.

These Terms & Conditions constitute the entire agreement between AAO-HNS and the advertiser regarding the advertising purchase unless otherwise agreed to in writing by both parties.

General Provisions

Advertiser may not assign or transfer this agreement, or any advertising space reserved hereunder, in whole or in part, without AAO-HNS's prior written consent.

These Terms & Conditions shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict of laws principles, and any disputes arising hereunder shall be subject to the exclusive jurisdiction of the state and federal courts located in Virginia.

Advertisers engaging in digital advertising, including e-newsletter, website, or other electronic placements, are responsible for ensuring compliance with all applicable data privacy and marketing laws, including but not limited to the CAN-SPAM Act and applicable state privacy laws.

AAO-HNS reserves the right to remove or suspend any advertisement after publication if it is later determined to violate these Terms & Conditions or applicable laws, with no obligation to provide a refund.