Attendee Engagement
Boost attendee engagement at the Annual Meeting and improve your brand visibility by sponsoring attendee lunches, coffee breaks, the donor lounge, and popular events!
1. Attendee Lunches
3 AVAILABLE | $30,000 – or – EXCLUSIVE | $80,000
Support feeding hungry attendees at the Annual Meeting & OTO EXPO.
This is the only unopposed daily time when all attendees gather. All attendees are invited to take a break from their sessions and enjoy a free box lunch in the exhibit hall. Show your support while promoting your brand by purchasing this sponsorship.
Lunch sponsor(s) will be listed in the mobile app and on the conference website, and they will have visible signage in the lunch area. Logo recognition will appear on napkins. The sponsor will be included in the lunch reminder push notification, as well as in various pre-conference promotions.
Saturday, October 11 • 12:00 – 1:00 pm
Sunday, October 12 • 12:00 – 1:00 pm
Monday, October 13 • 12:00 – 1:00 pm
All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
2. Exhibit Hall Breaks
6 AVAILABLE | $25,000 – or – DAILY EXCLUSIVE | $40,000
Everyone deserves a beverage break after participating in thought-provoking educational sessions.
Choose from either a coffee or a popcorn break for attendees that will earn their lasting appreciation. Logo placement will enhance visibility for this meaningful sponsorship, and a push notification in the mobile app will inform each attendee about the complimentary break at the OTO EXPO.
Coffee breaks will be available in the exhibit hall at two locations, popcorn machines will be spread out at four locations, with sponsorship recognition displayed at all spots. The sponsor will be acknowledged in a push notification through the mobile app sent to all attendees. Additionally, the sponsor will be included in the mobile app, on the conference website, and in various pre-conference promotions, alongside prominent signage at the stations.
Saturday, October 12 • Morning Break | Afternoon Break
Sunday, October 13 • Morning Break | Afternoon Break
Monday, October 14 • Morning Break | Afternoon Break
All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
3. Millennium Society Donor Lounge
EXCLUSIVE | $15,500
By prominently featuring your logo in the lounge, your brand will be showcased before AAO-HNS leadership, donors, and physicians.
The Millennium Society Donor Lounge serves as a quiet and exclusive gathering place for influential and dedicated members who have contributed to the AAO–HNS Foundation in support of our mission. Sponsoring the Millennium Society Donor Lounge offers an unparalleled opportunity for brand awareness.
This opportunity is truly a fantastic way to connect with our VIP guests and increase your brand’s visibility within the otolaryngology community! The Lounge will be strategically located in the Indiana Convention Center.
Sponsors will be acknowledged and listed wherever the Millennium Society Donor Lounge appears throughout the mobile app and website, as well as on visible signage outside the room.
All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
4. Opening Ceremony
2 AVAILABLE | $25,000 – or – EXCLUSIVE | $45,000
This important event kicks off the Annual Meeting and energizes the audience.
Join us on stage as we open the AAO–HNSF 2025 Annual Meeting & OTO EXPO in Indianapolis with the Opening Ceremony, held at the Indiana Convention Center on Saturday, October 11, at 8:00 am. The ceremony—featuring Academy leaders, Presidential Citation recipients, and inspirational videos showcasing members—is the place to see and be seen, greet longtime friends, and connect with new colleagues.
Sponsors will be acknowledged and listed wherever the Opening Ceremony is mentioned throughout the mobile app, website, and event reminder push notifications. Sponsors will receive recognition in the "Know Before You Go" emails sent to all attendees. Additionally, sponsors will have visible signage outside the ballroom and will be recognized on the welcome slides as attendees enter. Sponsors will also be offered the opportunity to have a table at the event, where they can bring their branded table skirt and any giveaways.
All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
5. Presidents' Reception
2 AVAILABLE | $30,000 – or – EXCLUSIVE | $50,000
This event is the most attended of the meeting, with over 1,800 participants in 2024, making it the perfect opportunity to showcase your brand!
As a sponsor of the signature social event of the Annual Meeting, your sponsorship will offer exceptional visibility and recognition to meeting participants.
Sponsors will be recognized and listed wherever the President's Reception appears within the mobile app, website, and event reminder push notification. Sponsors will receive acknowledgment in the "Know Before You Go" emails sent to all attendees, along with various pre-conference promotions. Sponsors will have visible signage in the reception area. Additionally, sponsors will be given the opportunity to have a table at the event, where they can display a branded table skirt and bring any giveaways.
This event does not provide speaking remarks. All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
6. WIO General Assembly
3 AVAILABLE | $12,500 SOLD OUT
Support the Women in Otolaryngology (WIO) Section during their largest educational event of the year.
Over 500 women ENTs will gather to network and learn from speakers and panelists addressing topics of importance to women in the specialty. Your support will include brief remarks during the General Assembly and logo recognition during the assembly.
Sponsors will be recognized and listed wherever the WIO General Assembly appears in the mobile app and website. Sponsors will have visible signage outside the ballroom. They will be acknowledged on the welcome slides as attendees enter the ballroom. A sponsor representative will make brief remarks (max 2 minutes). Sponsors will have some reserved seating at the front of the room. The sponsor logo will be included on scrub caps distributed to attendees.
All graphic materials must be approved by Show Management no later than August 1 in order to meet production and printing deadlines.
7. International Reception
2 AVAILABLE | $15,000
Support our international attendees from around the globe at their very own reception during the Annual Meeting.
The sponsor will be recognized and listed alongside the details of the International Reception throughout the mobile app and website. They will receive acknowledgment in the "Know Before You Go" emails sent to all international attendees, as well as in various pre-conference promotions. The sponsor will also have visible signage within the reception area. Additionally, they will have the opportunity to set up a table at the event to display their branded table skirt and any giveaways. Please note that this event does not include speaking remarks.